Department / Personal Assistant, Consulting

We are looking for a highly organized and proactive Department/Personal Assistant to join our Consulting team. In this role, you will provide comprehensive administrative and organizational support, ensuring the smooth day-to-day operations of the department. You will work closely with consultants and leadership, coordinating processes, managing documentation, and supporting internal and external communications.

Your responsibilities will be:

• Providing administrative support to the Consulting team and leadership.

• Organizing and coordinating business meetings, including preparation of documents and presentations, and managing schedules.

• Arranging business trips, including travel bookings and visa support documentation.

• Managing business correspondence and handling incoming and outgoing mail and courier deliveries.

• Preparing contracts and coordinating internal approval (sign-off) procedures.

• Preparing invoices and processing expense reports.

• Arranging audio and video conferences via corporate platforms.

• Organizing team events and supporting internal department initiatives.

• Performing other administrative tasks as assigned by the Consulting team leadership.

You’re the perfect fit for this role if you:

• Hold a higher education degree (preferably in Linguistics, Management, or a related field).

• Have at least 1 year of experience in administrative support or office management.

• Are fluent in Kazakh, Russian, and English (upper-intermediate level or higher), with the ability to communicate effectively with expatriates.

• Are an experienced PC user with strong knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and MS Teams.

• Demonstrate excellent verbal and written communication skills.

• Possess strong organizational and administrative skills with great attention to detail.

• Are able to multitask, prioritize effectively, and meet tight deadlines in a dynamic environment.