Executive Assistant to Managing Director - Large Multinational Company, Moscow

Our Client is a large multinational FMCG Company with well-known brands.

Role: This role involves planning, orchestrating, and executing tasks to ensure that senior management priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities:

• Plan, orchestrate, and execute work to align with senior management priorities and organizational goals.
• Manage the schedules and agendas of the Managing Director.
• Arrange travel, accommodation, itineraries, and all related correspondence; coordinate travel and entertainment expenses.
• Organize meetings, take notes, prepare memos, and follow up on actions to ensure priorities are met.
• Manage senior management expenses efficiently.
• Coordinate arrangements for various company events, meetings, luncheons, and employee team-building activities or special projects.
• Plan and organize team events for the Managing Director and his Management Team, ensuring successful execution and engagement.
• Manage the work of the personal driver of the Managing Director, including scheduling, route planning, and ensuring timely transportation.
• Prepare reports, presentations, and data; maintain files, records, and correspondence.
• Assist with special projects that require project management skills, including planning, execution, and monitoring of project timelines and deliverables.
• Coordinate communication and presentations to headquarters, including composing agendas, collecting presentations from management team members, and analyzing and checking their content for clarity and consistency.

Requirements:

• 8+ years of experience as an Executive Assistant or in relevant administrative support role.
• Strong time-management skills with the ability to coordinate multiple projects simultaneously.
• Proven project management skills, including the ability to plan, execute, and oversee projects from inception to completion.
• Professional verbal and written communication skills.
• Strong organizational skills with a proactive approach to problem solving.
• Ability to prioritize tasks and meet deadlines in a fast-paced, rapidly changing environment.
• Exceptional collaboration skills.
• Proficiency in email and calendaring (preferably Outlook); skilled in PowerPoint, Word, and Excel.
• Fluency in English.

Compensation package:

The company offers a competitive compensation package, including base salary, annual bonus, medical insurance, life insurance and other benefits.