HR Manager, Administration

Position Overview

We are seeking an experienced and detail-oriented HR Manager. The ideal candidate will be responsible for the day-to-day management of all HR administrative processes, ensuring full compliance with Kazakh labor law and Airbus's internal policies. This role is crucial for maintaining accurate records, supporting employee life-cycle events, and providing administrative support to the Head of HR.

Key Responsibilities

1. Personnel Records and Documentation Management

• Manage and maintain accurate and confidential employee records, both physical and digital, in compliance with Kazakhstan's labor legislation.

• Ensure all personnel files are complete and up-to-date, including employment contracts, personal data, performance reviews, disciplinary actions, and training records.

• Prepare and process all HR-related documentation, such as employment contracts, addendums, termination letters, and official communications.

• Administer and track employee benefits and entitlements, including annual leave, sick leave, maternity/paternity leave, and other forms of absence, in accordance with company policy and legal requirements.

2. Payroll and Compensation Administration

• Collaborate closely with the finance and payroll departments to ensure accurate and timely processing of payroll.

• Verify and process employee data related to compensation, bonuses, and deductions.

• Administer and manage the company's compensation and benefits programs, including health insurance, pension contributions, and other employee perks.

• Conduct regular audits of payroll data and HR records to ensure data integrity and compliance.

3. Compliance and Reporting

• Stay informed of changes in Kazakhstan's labor legislation and ensure all HR policies, procedures, and practices are updated and in full compliance.

• Prepare and submit mandatory reports to relevant government bodies, such as the Ministry of Labor and Social Protection.

• Assist in internal and external audits related to HR functions.

• Handle all administrative tasks related to work permits and visas for foreign employees, ensuring compliance with immigration laws.

4. Employee Lifecycle and Support

• Administer the full employee lifecycle, from onboarding to offboarding, including preparing new hire paperwork, conducting administrative induction, and processing exit procedures.

• Serve as the first point of contact for employees regarding administrative questions about HR policies, benefits, and procedures.

• Support the Head of HR in drafting and implementing new HR policies and procedures.

5. HR Information Systems

• Manage and maintain the HR Information Systems, ensuring data accuracy and generating reports to management as needed.

• Utilize the HR Information Systems to support various HR functions, including timekeeping, performance management, and employee data management.

Required Qualifications and Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Minimum of 5 years of experience in an HR role, with a strong focus on administrative and compliance functions.

• In-depth knowledge of Kazakhstan's Labor Code and related employment regulations.

• Proven experience in managing personnel records, payroll administration, and benefits management.

• Exceptional organizational skills and a high level of attention to detail.

• Proficiency in HR Information Systems and Microsoft Office Suite (especially Excel - must have).

• Fluent in Kazakh and Russian (verbal and written) is mandatory.

• English is mandatory (TOIEC 785 or IELTS B2)

• Strong communication and interpersonal skills, with the ability to handle confidential information with discretion and professionalism.

• Ability to work independently and as part of a team in a fast-paced environment.