Personal Assistant to the Principal

About the role:

The International School of Moscow is looking for an enthusiastic English/Russian speaking Personal Assistant to the Principal. We offer a unique opportunity to work in the international team dedicated to providing the best educational service on the Russian market among international programs.

Key Responsibilities:

Support to the Principal:

• Managing incoming and outgoing calls, emails, and correspondence for the Principal.

• Organising offline and online meetings (via Microsoft Teams, Zoom, and Skype) with parents, staff members, and interviewees.
• Providing travel support for the Principal and visitors (e.g., PGCE trainers).

• Producing, checking, updating, printing, copying, and filing documents, forms, and reports, on request.

• Completing various projects, requests, and research tasks.

  Translating and interpreting when necessary.

Academic Recruitment:

• Posting vacancies on recruitment websites (e.g., Headhunter, TES) and working with recruitment agencies.

• Reviewing job applications and curricula vitae, forwarding relevant ones to the Principal and other key staff.

• Organising face-to-face and online interviews.

• Requesting references for candidates and verifying their documents according to school policies.

• Conducting DBS ID Check and prohibition checks for candidates with UK experience.

• Performing international police checks and supporting candidates' requests for such checks.

• Sending job offers to successful candidates.
• Providing clear communication and informational support to all academic candidates, in liaison with the HR Department.

Staff Member-Related Duties and Child Protection Practice Support:

• Maintaining and updating confidential personal profiles for all staff members.

• Ensuring timely completion of background checks, staff risk assessments, and safeguarding trainings.

• Collecting and updating staff information and photos on the school’s website.
• Maintaining and updating academic email groups and staff structures.

• Updating a Single Central Register (SCR) document in line with established requirements.

• Assisting in managing the academic calendar.
• Providing support during inspections and audits related to PA duties.

Event Organisation and Contractor Liaison:

• Organising school events such as Child Protection trainings, staff parties, and Speech Day.

• Choosing venues, agreeing on terms, working with documents, organising payments, and supporting during events.

• Working with contractors for various services.

• Planning, updating, and tracking assigned budgets.

Requirements:

• Completed higher education;

• Fluent English and Russian;

• Experience of assisting expatriate heads;

• Advanced PC User;

• Proactivity;

• Communicate openly and effectively at all levels throughout the school community;

• Create a positive environment in which there is a place for open discussion;

• Be able to prioritise the tasks and be able to manage your workload within a day/week in order to perform them effectively.

Conditions:

• Employment in accordance to Russian labour code;

• Annual bonus;

• Shuttle bus to/ from metro Krylatskoe to/ from school;

• Medical insurance (at the end of 12 months of employment);

• Free lunches;

• Dress code;

• Working hours from 8am- 5pm; Friday until 4pm;

• International environment in a respectful and supportive team.