Administrative Assistant

You+Baby Studio is an international family photography studio with a creative team and a personalized approach to every client. We are located in Dubai and currently opening two positions for an Administrative Assistant:

1 full-time offline role (based in Dubai)

1 full-time remote role

Our Expectations:

• Fluent English (both written and spoken) - from B2;
• Strong attention to detail and accuracy;
• Ability to solve problems quickly and effectively;
• Excellent multitasking and prioritization skills;
• Intelligent, fast learner, and independent thinker;
• Good communication skills, including handling phone calls with suppliers and vendors;
• Typing speed from 30 WPM (40+ is preferred).

Responsibilities:

• Uploading and organizing customer data (e.g., SD cards, archives);
• Researching and coordinating studio locations for photo sessions;
• Ordering props, stationery, and studio supplies;
• Handling procurement processes: vendor sourcing, quotations, purchase orders;
• Preparing administrative documents (letters, memos, reports);
• Communicating with suppliers regarding deliveries and urgent requests;
• Supporting the team with other administrative tasks as needed.

We Offer:

• 30 days of paid annual leave;
• Medical insurance and work visa as per UAE labor law;
• Official full-time employment with long-term opportunities for growth;
• Flexible schedule (9:00–18:00 or 10:00–19:00);
• 1 fixed day off + 1 conditional day off (Sunday is a working day).