Administrative Assistant

TLScontact is a global leader in customer relationship management. We offer a wide range of services, from processing visa documentation to passing back passports with final consideration. In July 2023, we were delighted to announce that we had achieved Great Place To Work® certification in 34 countries, representing 90% of our workforce.

Due to business growing, we offer a position of an Administrative Officer to work in Visa Application centre (TLScontact, which is a part of the Teleperformance Group).

Our company occupies a leading position in the world in the field of outsourcing visa support services.

Scope: Kazakhstan, Uzbekistan, Kyrgyzstan, Tajikistan

Responsibilities:

· Incoming and outgoing correspondence, issuing orders and business trips’ supporting documentation, document flow management, support work with contract signature with 3rd parties;

· Meeting visitors and implementation of the process defined by the Employer for the execution and systematization of documents based on software;

· Collection of onboarding documents from newcomers,

· Badges preparation for newcomers,

· Company events organization,

· Office suppliers purchase for location of employment,

· 3 quotation collection for Company supplier (stationary, health and safety, private medical insurance, etc),

· Interaction with partners and suppliers;

· Maintaining data confidentiality, following and applying security procedures;

· Invitation letters, visas for visitors to the CA countries (from other regions of the TLS);

· Organizing meetings, lunches and entertainment events for visitors;

· Organizing congratulations to Clients on holidays;

· Maintaining a register of contracts in all areas (clients, suppliers of goods and services);

· Assisting management in preparing presentations, tender documentation, reporting.

· Inventory control

· Troubleshooting office failures and coordination with property management.

Requirements:

-Proficiency in English (Intermediate and above)

· Good diction and competent speech;

· Perfect communications skills (written and verbal);

· Confident PC user (Word, Excel, PowerPoint, etc);

· Willingness to work hard;

· Motivation, responsibility, scrupulousness; communication, resilience, perseverance

· Positive thinking and focusing on results;

· Willingness to grow and develop with the company;

-Applications from students are welcome.