Administrative Manager / Office Administration Manager

Overview:
Medical Avenue is a medical tourism facilitator with 12 years of experience in helping clients access high-quality medical treatment abroad. We work with trusted partner clinics and hospitals in South Korea, Turkey, and Germany, ensuring a smooth end-to-end process for patients — from coordination and documentation to service support and communication.

We operate in an international environment and are focused on building strong internal processes, transparency, and reliable operational support as the company continues to grow.

1) Office Administration

• Ensure smooth day-to-day office operations (supplies, services, contractors, vendors)

• Coordinate and manage office-related service providers and counterparties

• Provide administrative support to management (meetings / travel coordination if required)

2) Document Workflow & Contract Discipline

• Maintain contract and document registers

• Track the full lifecycle of documents: preparation → approval → signature → archiving

• Control all documents requiring signature (deadlines, status, responsible persons)

3) Invoice & Payment Control / Documentation

• Register invoices for payment and track approval and payment status

• Monitor payments vs obligations and deadlines

• Collect and track closing documents (acts, invoices, certificates)

• Coordinate with accounting / outsourced accounting provider on primary documents

4) Cash Report & Payment Tracking

• Prepare a regular Cash Report (actual payments) for the Korean office

• Maintain a simple payment list/calendar and monitor upcoming obligations

• Support payment discipline, transparency, and reporting accuracy

Requirements

• 1-3 year of experience in administrative / office management / operations roles (preferred)

• Strong attention to detail and ability to work with documents and payment tracking

• Good organizational skills and ability to manage multiple tasks independently

• Confident user of MS Office / Google Workspace (especially Excel / Google Sheets)

• English level: at least Intermediate (for communication and reporting)

• Responsible, proactive, and able to handle deadlines

Conditions

• Full-time position, stable workload (5/2, from 8 AM till 5 PM)

• Official employment (as per company policy)

• Professional and supportive team

• Opportunity to grow into broader operations and management responsibilities