Family Assistant

Описание вакансии

Russian Speaking Family Assistant to UHNWI / Требуется личный помощник в семью в Дубай

Place of work: Dubai

Conditions:

Requirements:

Russian/English speaking candidate
Working experience as Family Assistant, House Manager with PA functions in high profile families from 3 years is must. References

Duties:

Staff Management:

Supervise household staff including butlers, housekeepers, drivers, chefs and other domestic employees.
Create work schedules, assign tasks and ensure that staff members adhere to high standards of performance and professionalism.
Conduct performance evaluations, provide feedback and address any issues or concerns that arise with staff members.

Household Operations:

Develop and implement household policies, procedures and guidelines to ensure efficient operation and organization.
Coordinate and oversee household activities, including cleaning, laundry, meal preparation, grocery shopping, and other domestic tasks.
Ensure that all household equipment, appliances, and systems are properly maintained and serviced on a regular basis.

Finance Management:

Manage household budgets, expenses, and financial records, including payroll for household staff.
Optimizes processes for decreasing a household expense, initiates cost efficiency and savings.
Develop and manage travel budgets in collaboration with family members.
Track expenses, reconcile receipts, and provide regular budget updates.

Vendor Management:

Identify and select vendors, contractors and service providers for household maintenance, repairs and renovations.
Negotiate contracts, review proposals and ensure that vendors deliver high-quality services in a timely and cost-effective manner.
Coordinate with external vendors and oversee projects to ensure that they meet the household's standards and requirements.

Travel Management:

Plan and organize travel itineraries, including flights, hotel reservations, car rentals, and activities for family members and accompanying personnel.
Ensure that travel arrangements align with budgetary constraints and family preferences.
Coordinate with travel agents, airlines, hotels and other service providers to make
reservations and bookings.
Arrange special accommodations or services as needed such as childcare or
medical assistance.
Manage all logistical aspects of travel including transportation to and from airports, hotels and activities.
Provide detailed travel schedules, directions and instructions to family members.
Coordinate luggage handling, packing and shipping services as necessary.
Anticipate and address any logistical challenges or special requirements during travel.
Serve as the primary point of contact for all travel-related inquiries and communications.
Communicate regularly with family members to provide updates on travel plans, changes and developments.
Coordinate with other household staff such as nannies, drivers and butlers to ensure smooth travel experiences.

Event Planning and Coordination:

Plan and coordinate special events, gatherings and parties hosted at the residence including menu planning, guest invitations and event logistics.
Liaise with event planners, caterers, decorators and other vendors to ensure successful event execution.
Provide on-site support and supervision during events to ensure that all aspects run smoothly and according to plan.

Administrative Tasks:

Manage household correspondence including emails, letters, and phone calls and respond to inquiries in a timely and professional manner.
Maintain household records, files and documentation including inventories, warranties, and manuals.
Handle household logistics such as travel arrangements, vehicle maintenance and guest accommodations.
Other duties as assigned.