Office Manager (Dubai)

We are seeking a proactive and resourceful Office Manager to create a welcoming and efficient workplace for a Dubai team of our client. This role goes beyond traditional office management, requiring someone who can anticipate needs, solve problems creatively, and provide exceptional support to our employees.

Responsibilities:

• Serve as the first point of contact for the office, providing a warm and professional welcome to visitors and handling phone calls efficiently.
• Lead and supervise the office support team (e.g., coffee ladies), ensuring a high standard of cleanliness and service.
• Proactively assist employees with a variety of ad hoc requests, going the extra mile to find solutions:
• Sourcing and purchasing thoughtful gifts for clients and partners, reflecting the company's appreciation.
• Arranging reliable and comfortable transportation for employees and visitors, coordinating logistics seamlessly.
• Troubleshooting office-related issues and finding creative solutions to ensure a smooth workflow.
• Manage office supplies and equipment, anticipating needs and maintaining optimal stock levels.
• Coordinate with vendors and service providers, ensuring quality service and cost-effectiveness.
• Assist with the planning and execution of company events, fostering a positive and engaging work environment.
• Handle general administrative tasks with accuracy and efficiency.

• Russian speaker.
• Proven experience in office management, administrative support, or a related field.
• Exceptional communication and interpersonal skills, with a strong focus on customer service.
• Highly organized and detail-oriented, with excellent problem-solving abilities.
• Ability to anticipate needs, take initiative, and work independently.
• Proficiency in Microsoft Office Suite.
• A positive and approachable personality.