General Affairs Specialist

We are looking for a highly organized and proactive professional to manage office administration, facility support, and operational coordination on the territory of an automotive plant. In this role, you will oversee office operations, vendor interactions, travel arrangements, and documentation flow, ensuring smooth and efficient day-to-day functioning across all administrative processes.

Responsibilities:

• Assess the technical condition of furniture, office, and household equipment;
• Create and manage requests for technical and service maintenance of the office and equipment;
• Order office supplies: water, stationery, coffee/tea, etc.;
• Coordinate cleaning services and interact with contractors;
• Handle sending and receiving of documents and correspondence (including couriers);
• Book airline/train tickets and hotel accommodations;
• Arrange service visits (technicians, repair specialists) as needed;
• Manage access passes and SIM card arrangements;
• Coordinate contract approval processes and monitor payment schedules.
• Organize parking rental and manage payments;
• Assist in searching for and renting housing;
• Assist in planning and organizing corporate, business, and celebratory events (including team buildings);

Requirements:

• Minimum 2 years of experience in administrative or office support roles;
• Excellent written and verbal communication skills;
• Ability to multitask and prioritize effectively;
• Knowledge of business etiquette and document workflow;
• Confident PC user (MS Office, Outlook, etc.);
• High level of responsibility, discretion, and professionalism;
• English language proficiency — minimum level B1–B2 (required);

Conditions

• Work in a stable and growing company;
• Friendly team and comfortable working environment;
• Official employment and competitive salary;
• Opportunities for professional growth;