Executive assistant
Executive assistant
Описание вакансии
Обязанности:
- Administrative & HR Support Maintain comprehensive documentation on all HR and administrative matters, including timesheets and orders. Facilitate prompt handling of employee requests and proposals. Organize meet-and-greet sessions for visitors, ensuring a warm and professional welcome. Coordinate correspondence between departments to ensure timely responses to inquiries. Arrange domestic and international business travel for employees, managing detailed itineraries and logistics.
- Financial & Supplier Management Provide financial market analysis to identify potential suppliers and evaluate offers. Negotiate contracts and agreements with suppliers to secure favorable terms. Prepare and process requisitions and purchase orders for supplies and equipment. Support the finance department to optimize accounts payable, accounts receivable, and financial reporting. Support of accounting document flow and archiving
- Executive Support & Communication Manage complex calendars and schedules across multiple time zones with meticulous attention to detail. Coordinate high-level meetings, board sessions, investor relations events, and confidential engagements. Prepare briefing materials, agendas, and follow-up communications with professionalism. Act as a gatekeeper and liaison for internal and external communications. Draft, edit, and track executive correspondence and presentations. Build and maintain strong relationships with internal teams, external partners, and stakeholders.
- Project & Operations Coordination Assist with special projects, strategic planning initiatives, and team communications. Support operational tasks including vendor management, and contract tracking. Execute ad-hoc tasks as assigned by management.
- Travel & Logistics Management Coordinate complex travel arrangements, including visas and contingency plans. Ensure seamless logistics from transport to accommodation and scheduling
- Has 1-3 years of experience in administrative or executive support roles Communicates confidently in English (verbal and written) Has a structured and analytical mindset, as the business is complex and dynamic - - Is supportive, proactive and eager to learn Will work closely with a senior team member, mainly from Operations department, but occasionally support other departments.
- Monday-Friday office work, 9 am-6pm
Навыки
- Деловая переписка
- Документооборот
- Английский язык
- Организаторские навыки
- Организация деловых встреч
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