Administrative Specialist – Contracts & Proposals – EY Parthenon

About EY

EY is a global leader in assurance, tax, strategy and transactions, and consulting services. We help organizations build a better working world by providing insights and services that build trust and drive sustainable growth. At EY, you’ll be part of a diverse and inclusive team that values integrity, collaboration, and continuous learning.

The Opportunity

We are looking for a detail-oriented and proactive Administrative Specialist to support our client service teams in preparing contracts, proposals, and other key documentation. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with documents, and has a strong sense of ownership and responsibility.

Key Responsibilities:

Contract Management

• Draft and prepare contracts in accordance with EY standards and client requirements.

• Ensure legal accuracy and compliance with internal policies and external regulations.

• Coordinate with legal and engagement teams to finalize contract terms.

• Review and process comments from clients and internal stakeholders.

Document Formatting & Quality Control

• Format proposals, reports, and other client-facing documents in line with EY brand guidelines.

• Ensure consistency, clarity, and professional presentation across all deliverables.

• Proofread documents to identify and correct errors or inconsistencies.

Proposal Development

• Prepare commercial proposals tailored to client needs and project specifications.

• Collaborate with internal teams to gather relevant inputs and insights.

• Ensure proposals reflect EY’s value proposition and meet quality standards.

• Support the creation of additional materials such as case studies, presentations, and pitch decks.

Skills and Qualifications

• Higher education in management, law, business administration, or a related field.

• Prior experience in administrative support, contract management, or proposal preparation is an advantage.

• Strong understanding of office administration and document workflow processes.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with document management systems is a plus.

• English proficiency: Upper-Intermediate (B2) or higher – ability to work with English-language documents and communicate effectively in a professional environment.

Personal Attributes

• Exceptional attention to detail and commitment to quality.

• Strong organizational and time-management skills.

• Ability to manage multiple tasks and meet deadlines.

• Excellent communication and interpersonal skills.

• Team-oriented mindset with a proactive approach to problem-solving.

Why EY?

At EY, you’ll have the opportunity to grow professionally, work with inspiring colleagues, and contribute to meaningful projects. We offer a dynamic and inclusive work environment, continuous learning opportunities, and a strong focus on employee well-being.