Finance Specialist (Expense & Vendor Management)

About the Project:
Fuel card sales in the U.S. (all sales are conducted within the United States).
Project launch: March 2024.
Part of a logistics group: The project is a division of a U.S. trucking logistics group, which is the market leader in Uzbekistan.
The company is a registered IT Park resident with offices in Tashkent (two offices), Chicago, and Orlando

Purpose of the Role:

The Finance Specialist is responsible for ensuring accurate tracking, control, and reporting of company expenses and vendor-related payments. This role maintains financial discipline by organizing supplier data, verifying invoices, monitoring recurring payments, and producing reliable expense reports that support operational transparency and cost control.

By establishing clear processes and standards, the Finance Specialist helps prevent errors, unexpected charges, and misclassification of expenses, enabling management to understand where funds are spent and make informed budgeting decisions.

Key Responsibilities:

1. Vendor Registry Management

• Maintain a comprehensive database of all suppliers, including legal details, contracts, terms, deadlines, and responsible stakeholders.

• Ensure information is accurate, up to date, and stored in a standardized format.

2. Expense Accounting and Classification

• Record expenses by cost categories and departments.

• Ensure correct classification of transactions according to company rules and accounting standards.

• Maintain consistency across all expense records.

3. Invoice Processing

• Review invoices for accuracy and completeness.

• Verify compliance with contracts, terms, and approved budgets.

• Monitor spending limits and approval requirements before payment.

4. Recurring Payments & Subscriptions Control

• Maintain a calendar of renewals for subscriptions and regular payments.

• Send reminders before renewal dates.

• Identify unnecessary services and support cost optimization or cancellation.

5. Payment Reconciliation

• Reconcile the full cycle: invoice → payment → system entry.

• Detect missing transactions, duplicates, or discrepancies.

• Ensure all payments are properly recorded.

6. Expense Reporting

• Prepare weekly and monthly expense reports.

• Analyze structure, trends, and deviations from plan.

• Provide clear explanations for significant changes.

7. Month-End Support

• Collect primary documentation.

• Ensure completeness and accuracy of expense data.

• Correct classification errors before period closure.

8. Process Improvement

• Develop templates, checklists, naming conventions, and document storage standards.

• Improve efficiency, transparency, and audit readiness of finance processes.

Expected Outcomes:

• All vendors and expenses are recorded completely and in a unified format.

• Minimal number of unclassified transactions at period close.

• Expense reports are delivered on time and are clear for management.

• No unexpected charges from subscriptions or recurring payments.

Requirements:

• Bachelor’s degree in Finance, Accounting, Economics, or related field

• 1–3 years of relevant experience (finance, accounting, AP, expense control)

• Strong Excel / Google Sheets skills

• Experience working with invoices, contracts, and payments

• High attention to detail and accuracy

• Good organizational skills and ability to meet deadlines

• Responsibility, reliability, and integrity

What We Offer:

• Competitive Salary (negotiable based on competencies).
• Management that listens – your ideas and contributions will be valued.
• Official employment under the Labor Code of Uzbekistan (official payroll, 21 days of paid annual leave).
• 5/2 work schedule following the U.S. production calendar for holidays and weekends.
• Hybrid work format (as the team operates on U.S. time from 19:00 to 03:00 Tashkent time).
• Partial or full coverage of industry-related training (upon agreement with management).
• Office located in Ganga (Tashkent).
• Corporate events & team-building activities.
• Adequate budgets for business process automation.
• Professional management with a structured, growth-oriented approach (not the "local" management style).
• Clear understanding of project management processes – there will be no mentor, so we need someone who already knows how to run and develop a project independently.