Project Coordinator

Алматы

Описание вакансии

Project Coordinator with IT Business Analysis Background

Role Overview

We are looking for a proactive and organized professional to support our R&D projects. This role focuses on project administration, reporting, planning, and communication within the development team and with external stakeholders/customers. In addition, the position includes supporting system analysis and requirements engineering, assisting in software testing, and contributing to documentation and user support.
This is not an entry-level role - we expect prior experience in project coordination or similar functions, combined with strong organizational and communication skills.

About the Platform

You will be contributing to the ongoing development and evolution of a next-generation industrial data visualization platform created by a leading global technology company. This long-term initiative supports continuous innovation in how high-frequency sensor data from industrial assets—such as gas turbines—is monitored, analyzed, and visualized in real time.

Unlike traditional BI tools, this solution is purpose-built for live visualization of big data, offering secure, browser-based access to personalized dashboards and diagnostics tools. It is actively used across multiple international locations and supports applications in testing, engineering, service, and security.

The development team is internationally distributed, bringing together experts in software engineering and data analytics in a collaborative, cross-cultural environment.

Key capabilities of the platform include:

Data-as-a-Service and Analytics-as-a-Service delivery.
Modular architecture with plug-in APIs for rapid integration and customization.
Real-time diagnostics, stream analytics, and visual components integrated directly into operational workflows.
Multi-tenant architecture, cloud-based scalability, and support for edge deployments enable localized data processing and visualization close to the source.
A rich, configurable user interface supporting industrial plant layouts and interactive charts.

In addition to its core capabilities, the platform is also being enhanced with AI-powered features, including the use of generative AI and large language models (LLMs) to support advanced analysis of multi-modal data, further expanding its potential across industrial domains.

Key Responsibilities

Project Administration & Coordination

Assist the Project Manager in planning, scheduling, and tracking project activities, milestones, and deliverables.
Prepare and maintain project documentation, including status reports, meeting minutes, and dashboards.
Organize and facilitate project meetings, ensuring follow-up on action items.
Support communication between internal teams, external stakeholders, and customers.
Monitor project progress and escalate risks or delays.

Reporting & Documentation

Prepare regular progress reports and presentations for management and stakeholders.
Maintain accurate and up-to-date project records in tools such as Jira and Confluence.
Assist in resource planning.

Quality & Testing Support

Collaborate with QA to execute test cases and report defects.
Support user acceptance testing and document results.

System Analysis & Requirements Support

Assist in gathering and documenting requirements under the guidance of senior analysts.
Help prepare simple process diagrams (Flowcharts, BPMN) and maintain specifications.
Contribute to interface mockups and prototypes when needed.

User Support & Maintenance

Help update user manuals and training materials.
Provide first-line support in coordination with the maintenance engineer

Requirements

Education: Bachelor’s degree in Business Administration, IT, Engineering, or related field.
Experience: 2–4 years in project coordination, project support, or similar roles.
Skills:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication in English.
- Familiarity with project management tools (Jira, Confluence, MS Project, or similar).
- Basic understanding of software development lifecycle and Agile principles.
- Ability to create and maintain documentation and reports.
Technical Awareness: Basic knowledge of system analysis concepts, testing processes, and IT terminology.