Family office assistant (Vienna, Austria (On-site)

A Private Family Office is looking for an assistant to handle a broad and diverse range of responsibilities and assignments, both internally and externally in various dimensions of the work.

Position Responsibilities

• Assist in day-to-day executive duties and new or unplanned projects, arrange meetings and events;
• Be the point of contact for international offices and partners;
• Conduct background research and analysis and prepare materials and documentation to support the company´s broad range of activities;
• Actively help in maintaining and reporting monthly charges and expenses, and bookkeeping;
• Organize and supervise private and business trips of different levels of complexity;
• Coordinate private matters;
• Be responsible for office maintenance and property management.

Qualifications and Experience. The position calls for a highly organized individual with project management, communications, and organizational skills. The role requires self-direction combined with flexibility and capacity to give and receive feedback graciously. Attention to detail is highly important for this position.

The Assistant should ideally possess the following professional qualifications and personal attributes:
• Languages: Russian, good level of German (optional), high levels English - is a must;
• Minimum 1 year of work experience as an assistant/project manager or in hospitality;
• Capacity to be proactive by anticipating needs and looking ahead at all times;
• Good organizational skills, with attention to details;
• Confidentiality and discretion dealing with information;
• Multitasking, knowing how to prioritize and adjust timetables based on demand and other circumstances;
• Stay in touch outside of working hours;
• Ability to work under pressure and tight deadlines;
• Ability to absorb high volume of information from a variety of sources and to synthesize the key elements;
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint);
• Also Students
• Ability to travel upon call - this position requires frequent business trips to our Barcelona office to conduct work from there.

We look forward to receiving your CV.