Office Representative for Medipol Healthcare and Education Group Representative Office

We, as Medipol Healthcare and Education Group, have 10 hospitals and 3 university campuses in Turkey. We provide healthcare services for both national and international patients.

For further information about the group, please visit our website: medipol.com.tr/en/

We have a representative office in Kazakhstan and are planning to recruit a new team member who will represent us in the market. We are looking for someone who will be responsible for office management.

Duties and Responsibilities:

• Office Administration: Ensure the office operates efficiently and effectively, manage daily office operations, and be responsible for the procurement of office supplies.
• Document Management: Organize, file, and archive incoming and outgoing documents. Ensure that necessary documents are delivered to the relevant parties on time.
• Phone and Email Management: Professionally manage incoming phone calls and emails, redirect as necessary, and convey important messages to the appropriate individuals.
• Visitor Reception: Greet visitors to the office, provide direction, and, if necessary, offer tea/coffee.
• Appointment and Meeting Management: Schedule appointments and meetings, prepare meeting rooms, and make the necessary arrangements.
• Invoice and Payment Tracking: Track incoming invoices, ensure payments are made on time, and forward relevant documents to the accounting department.
• Office Communication: Facilitate both internal and external office communication, supporting coordination among employees.
• File and Data Entry: Regularly file office documents, input data into electronic databases, and ensure this information is kept up to date.
• Office Equipment Maintenance: Maintain office equipment like printers and photocopiers and seek technical support when necessary.
• Other Supportive Duties: Fulfill additional tasks and responsibilities as assigned by management.

If you are interested, please contact us.