Tender Specialist

Job Summary:

The Tender Specialist is responsible for coordinating the preparation and submission of competitive tenders, proposals, and bids for goods, services, or projects. This role ensures compliance with client requirements, internal policies, and deadlines, while working collaboratively with internal departments and external partners to deliver high-quality and timely submissions.

Key Responsibilities:

• Monitor tender opportunities through various platforms and sources.

• Analyze tender documentation and identify key submission requirements.

• Coordinate the preparation of pre-qualification documents, technical and financial proposals.

• Liaise with internal departments (e.g., legal, finance, technical, operations) to gather necessary information.

• Ensure all submissions are in line with client specifications, company standards, and deadlines.

• Review tender documents for accuracy, completeness, and compliance.

• Maintain an up-to-date database of tender submissions and outcomes.

• Prepare and maintain bid tracking reports and analysis.

• Manage clarifications and communications with clients during the tender process.

• Support contract negotiation and handover to execution teams if the bid is successful.

• Assist in the development and continuous improvement of bidding processes and templates.

Qualifications and Skills:

• Bachelor's degree in Business Administration or a related field.

• 2–5 years of experience in tendering or proposal management.

• Excellent written and verbal communication skills.

• High attention to detail and organizational skills.

• Ability to work under pressure and meet tight deadlines.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).