Administrative Assistant to the Dean

Administrative Assistant to the Dean

Job Requirements:

Education:

• Bachelor’s degree preferred.

Experience:

• At least 2 years of administrative experience, preferably in a university or educational organization.

• Experience supporting senior leadership is an advantage.

Skills:

• Strong written and verbal communication skills.

• High level of professionalism and ability to handle confidential information.

• Excellent organizational and time management skills.

• Confident in using Microsoft Office, Google Workspace, and online meeting tools (Zoom, Teams).

• Able to work independently and as part of a team in a fast-paced academic setting.

• Familiarity with university systems (e.g., PeopleSoft, Canvas) is a plus.

Duties and Responsibilities:

1. Communication & Coordination

• Serve as a key contact between the Dean’s Office and faculty, staff, students, and external partners.

• Assist with writing and formatting reports, presentations, and academic materials.

2. Office & Administrative Management

• Maintain digital and physical records, including confidential files.

• Order office supplies and coordinate the maintenance of office equipment.

• Assist with budget tracking and purchasing processes.

3. Event & Project Support

• Help plan and organize school events, academic conferences, and guest visits.

4. Faculty & Student Support

• Assist with onboarding new faculty, including visiting and adjunct professors.

• Support faculty evaluations and reporting tasks.

• Respond to student inquiries and direct them to the appropriate contacts.

What We Offer:

• 5-day work week with standard working hours

• Competitive salary

• Health insurance with access to quality medical care

• Modern, well-equipped workspace

• Opportunities for professional growth and career development

• Supportive and international team environment

• Participation in training programs and professional development events