Document Controller
Document Controller
Описание вакансии
Обязанности:
- Awareness of Company’s Quality Policy.
- Register of the incoming and outgoing documents and correspondence in the database and distribution to the person in charge.
- Ensure that the distribution is carried out on basis of a distribution list.
- Organisation, origination and pursuit of the project files and documentation (see PG 3301 to PG3303) for the contracted ILF Company in coordination with the project manager.
- Adherence to mission statement (see PG1101), to IMS system and further company-specific documents.
- Ensure documents submission to the client in a timely manner.
- Sets up filing system that can be used by all unit staff members.
- Give support in documentation issues like using the EDMS, preparing lists in Excel, etc.
- Be aware of and obey the Company Quality rules and perform the activities required by relevant procedures on these issues.
- Participate in IDC and Document Checks: Engage in Inter-Disciplinary Checks (IDC) and perform a final document quality check
- Generate Document Control Reports: Produce detailed reports on document control activities for internal use or client review
- Maintain project document management process at Company EDMS
- Attend all the company-organised training courses when invited.
- Continuous Improvement: Continuously seek ways to improve the document control process, incorporating feedback from team members and lessons learned.
- Any ad hoc tasks by Project Service Manager
- Good communication and social skills
Ability to communicate effectively and work cooperatively with fellow team members and customers.
Exceptional organizational, interpersonal and presentation skills; strong team player.
Ability to prioritize and attend to multiple assignments.
Fluency in Microsoft Office applications: Word, Power Point, Excel; Internet skills. - Education: Higher Education
Language skills: English is advantageous
Professional experience: minimum 5 years
- Atyrau, 5/2
Навыки
- Знание системы документооборота (EDMS)
- Опыт регистрации, учета и архивации документов, умение организовать файловую систему и базы данных
- Навыки участия в проверке и согласовании документов (IDC)
- Умение готовить отчёты по документообороту
- Английский язык