Executive / Business Assistant (only Europe!)

We’re looking for a highly organized, self-driven, and business-minded assistant to support the company’s leadership team by handling travel logistics, meeting coordination, document workflows, and focused research. This is not a traditional “secretarial” role — we’re looking for someone who thinks like an internal COO at a micro level and brings informed opinions on how things should be done and why.

Responsibilities:

• Organize international travel for executives: find optimal routes and hotels, arrange bookings, negotiate contracts with hotels, handle transfers, and build clear itineraries

• Prepare meetings and materials: book venues and restaurants, coordinate participants, gather background on companies and partners, provide document templates

• Handle documentation: track signatures, invoices, NDAs, ensure deadlines are met, complete forms, and assist with legal and visa-related processes (including residence permits, contracts, powers of attorney, etc.)

• Maintain and organize internal information (Notion, Google Drive, CRM, etc.)

• Conduct focused analytical research: identify partners, analyze markets, technologies, and competitors

• Support leadership in recurring administrative and operational tasks

• Light calendar management: spot scheduling conflicts and coordinate complex situations

• Participate in weekly and monthly reviews: track completed tasks, new action items, upcoming events, and open issues

Requirements:

• Proven experience as an Executive Assistant or Business Assistant

• Fluent English (spoken and written)

• Excellent organizational skills, attention to detail, and a high degree of autonomy

• Ability to work with information: systematize, follow up tactfully, and keep processes moving

• Strong proficiency with modern digital tools: Notion, Google Workspace, Slack, ChatGPT, DocuSign, etc.

Nice to have:

• Experience in tech or B2B companies with international operations

• Understanding of corporate communication, document workflows, and basic legal logic

• Ability to operate at the pace of senior leadership without the need for micromanagement

Work Format:

• Remote — Europe and the UK

• Hybrid — if based in Cyprus or Poland