Executive secretary

Preparation of information and reports on certain operational and organizational activities and, if necessary, involves the appropriate sectors for this purpose

Controlling over timely execution of activities, instructions given by the manager;

Checking the status and compliance of papers and instructions

Preparing meeting reports, collect necessary information from the services/departments;

Participating in the development and improvement of document management systems and communication (emails, library, external/internal communication)

Participation in the preparation and conduct of meetings between services within organization, compiles the activity report of all departments

Organization of reception of delegations, visits and meetings

Implementation of plans and organization of work process, development of measures to improve the management system

Monitoring current projects, follow-ups

Planning field visits and meetings

Writing processes, procedures, policies

Preparation of Internal/external communication

Organization of events and visits to the center (schools, guests, VIPs, etc.)

Compilation of activity reports from all departments

Coordination of transport logistics, booking hotels, flights, trains, taxis

Monitoring of visas, renewal of work permits, entry-exit from the territory

Kazak, English, Russian speaker

University degree

Basic skills for documents administration

Excel knowledge for graph, table and basic formulas

3 years’ experience required